Schengen visa application

Visa applications should be made at least 30 weekdays before the intended travel date. In some cases, the processing may take longer, especially when a more detailed examination of the application becomes necessary. The Embassy of Portugal is not responsible for not being able to accommodate last-minute applications or delays in the issuance of visas.

A Schengen visa (or uniform visa) issued by the Embassy or Consulate of any of the countries bellow allows its holder to travel in all member states of the Schengen Agreement: Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Lithuania, Luxembourg, Malta, the Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden and Switzerland.

Where to apply: If you intend to visit only one Schengen country, you need to apply at the Embassy or Consulate of that particular country. If you intend to visit several Schengen countries, you must apply at the Embassy or Consulate of your main destination country. Main destination is the country where you will stay the longest or where the main event of your trip takes place (e.g., conference, business meeting, etc.). If you intend to visit several Schengen countries but do not have a main destination, you should apply at the Consulate which represents your first Schengen country of entry. Applications should be submitted in person at the nearest Embassy or Consulate of that country in your residence area. In the case of Portugal, visa applications are only accepted in Tokyo.

Basic documents:

  1. One visa application form (fully completed and signed – both field 37 and at the end of the form, showing your awareness of the Schengen policy) (original);

  2. One recent color photo (size 3.5 cm x 4.5 cm);

  3. A valid passport (valid 3 months beyond the departure date from the Schengen area, with at least 2 blank pages and issued within the last 10 years) (original and 1 copy). The copy must be presented in a A4 size paper and the passport page with photo and signature must be placed on the top of the page;

  4. Certificate of confirmed air tickets (i.e., e-ticket) and a travel itinerary written by the applicant stating each day of the stay (including hotel address, conference name, sightseeing places) dated and signed by applicant;

  5. Certificate of bank balance (Zandaka Shoumeisho) in English or Portuguese recently issued by the Japanese bank or Post Office (with at least an equivalent amount of 80 € per entry and 45 € per day of the intended stay) or Term of Responsibility (original) with signature legalization of the host in a Portuguese notary and I.D. copy. If the host is a legal foreign resident, it is necessary a copy of his valid passport and residence permit, as well as proof of income;

  6. Applicant’s original bank/post office passbook (Ginko Tsusho) and copies of the last six (6) months’ transactions;

  7. Japanese residence Card (Zairyu Card ) valid 3 months beyond the departure date from the Schengen area) (original and 1 copy); or Permission for Residence and Re-entry permit to Japan, attached to the passport (valid 3 months beyond the departure date from the Schengen area) (1 copy);

  8. Proof of accommodation – i.e., certificate of confirmed hotel reservation (original or an e-mail confirmation from the hotel sent to stating the applicant’s name and stay dates for visa purposes) or, if staying with family or friends, a Term of Responsibility (original) signed by the applicant’s host must be submitted. The host’s signature must be notarized by a Portuguese notary. If the host is a Portuguese national or a citizen of another European Union country, he/she must include a copy of identification card or passport; if the host is a legal resident of Portugal, proof of valid residency status (autorização de residência) and proof of income must also be submitted;

  9. Certificate of travel medical insurance (coverage of 30,000 euros/minimum and valid for all Schengen states) (original and 1 copy);

  10. Permit for traveling minors (Autorização de Viagem de Menor) with legalized signatures of both parents or court decision (when applicable);

  11. Visa charges: JPY 7,419 (60 EUR) and “Letter Pack 510 (available at the Post Office)” or JPY 4,328 (35 EUR) for nationals of Russia, Albania, Serbia Montenegro, Fyrom, Bosnia and Herzegovina and Moldavia.
    * These rates are subject to exchange adjustment and non-refundable, even if the visa is refused.

Additional documents (Documents justifying the purpose and conditions of the foreseen stay):

  • For Tourism: Certificate of employment/enrollment in English (a paper document containing letterhead with the address and contact phone number of the company/university) including permission for vacation (original), stating that the applicant will continue his work/studies in Japan;

  • For Business/Conference:

  1. Certificate issued by the inviting conference organization/company in Portugal (original or digitally signed document);

  2. Statement of employment/enrollment and permission for leave certifying the purpose of the visit, issued by your employer/university (original) stating that the applicant will continue his work/studies in Japan.

  • For Family visit:

  1. Documentary evidence of the claimed family relationship (original) issued by your country and legalized at your country’s Embassy in Japan;

  2. Documentary evidence that the sponsor is either a Portuguese citizen or is legally residing in Portuguese territory (original);

  3. Proof of sufficient funds for the duration of the stay (original).

  • For Medical treatment:

  1. A medical certificate issued by a doctor in Japan (original) (a paper document containing letterhead with the address and contact phone number of the hospital);

  2. Written confirmation of an appointment in a hospital in Portugal (original);

  3. Proof that the cost of the medical treatment can be covered (original).


As of July 15, 2017 the office hours (applications in person and phone calls) of the Consular Section of the Embassy of Portugal in Tokyo are from Monday to Friday, from 9:30 a.m. to 12:30 p.m. Outside office hours, the Consular Section can be contacted at

Appointment is necessary!

Phone: 03-5226-0614

Thank you for your understanding and cooperation!

Last updated: August 2017